Build the review set from plans and schedules
Begin with the latest architectural plans, elevations, sections, finish schedule, and BOQ. Identify the building, floor, area, and drawing revision for each stone package. Include dimensions, units, quantities, thickness where specified, visible faces, and the relationship between the stone and adjacent materials. For a wall cladding package, link each elevation to a panel schedule so openings, corners, returns, reveals, and feature zones can be traced to individual parts.
Mark what is fixed and what remains under design review. If elevations, schedules, and room names do not use the same references, provide a crosswalk. A preliminary review can flag missing information, but it cannot resolve conflicting dimensions by itself. State which document governs the quote and who approves a later revision. This keeps an estimate from being mistaken for a final production or installation drawing.
For large elevations, note the datum, scale, dimension units, and where a measurement begins or ends. Show whether a dimension includes a joint, return, trim, or adjacent finish. If the same surface appears on a plan and elevation, use a shared room or panel mark to connect them. This reduces the chance that a buyer, designer, and supplier will describe the same stone element by different names or measure it from different reference points.
Coordinate wall panel layouts and openings
For cladding, show the intended panel modules, joint locations, edge returns, corners, reveals, door and window openings, and transitions to other finishes. Note any visible alignment with flooring, ceiling lines, lighting, or furniture. A dimensioned elevation helps explain the pattern; a section is useful where thickness, depth, or the relationship to the wall substrate matters. Identify panels that repeat and those that are unique to one location.
List the parts by elevation or zone and assign stable panel marks that match the BOQ. Clarify whether openings are part of the stone scope or supplied by another trade, and share the relevant templates or coordinated dimensions. Confirm which dimensions are nominal and which are final. If a substrate or adjacent construction can move or change, identify the owner of the final measurement before the stone sizes are approved.
Plan the flooring module and transition
A flooring review should show the room outline, module dimensions, layout direction, datum or starting point, borders, thresholds, stairs, columns, floor boxes, and interfaces with other finishes. Note any pattern, vein direction, or joint alignment that carries from one space into another. If the floor includes multiple stone types or formats, separate their quantities and identify how the boundary between them should appear on the plan.
Confirm transitions, level changes, drainage or slope requirements, and code-related details with the responsible architect or site team. These requirements depend on the building design and local rules; a product page or generic stone description cannot establish them. For repeat modules, define which pieces can be cut from standard sizes and which need individual dimensions, then tie the cut list to the current layout drawing.
Confirm fixing details with the responsible design team
Stone panels and architectural parts connect to substrates, supports, adjoining trades, and site conditions that must be defined for the actual project. Share any available substrate information, support locations, fixing zones, movement joints, and coordination drawings. Confirm fixing details with the responsible design team, structural engineer, and installer. Their approved design governs anchors, adhesives, loads, safety factors, and any code requirements.
The fabrication quote can identify the dimensions and edge or opening details it is based on, while fixing design and site installation remain separate responsibilities unless they are specifically included in writing. Show where the fabricator's scope ends and where the engineer or installer takes over. If support conditions change, mark which part drawings and quantities need review before the estimate is treated as final.
Review material lot, finish, and visible faces
State the preferred stone or material direction, thickness, finish, and visible face for each application. Natural stone can vary between pieces and lots. If a lobby wall, reception feature, or connected floor needs a coordinated appearance, show which pieces should be reviewed together and what variation is acceptable. For bookmatched or directional patterns, mark the relationship between panels on the elevation and panel schedule.
Agree the sample, material lot approval, finish approval, and approval owner before production release. Record the approved reference and the date so changes can be traced. A digital image or material name may not show every piece in a later batch. If the project changes supplier, finish, or panel size, confirm whether the approval remains valid and whether the quotation or schedule needs to be updated.
Control drawing revisions and inspection points
Keep an issue list for plans, elevations, finish schedules, and BOQs. For every change, note which levels, rooms, elevations, panels, quantities, or material decisions are affected. Mark items as provisional, approved, or awaiting clarification so the buyer can distinguish open design questions from confirmed scope. If a mock-up or sample is needed, state what it must demonstrate and who gives the approval.
Define the checks required before packing, such as panel dimensions, opening locations, exposed edges, finish, piece marks, and visible surface character. Agree what photographs or records are needed and when they are supplied. Inspection scope should match the project quotation and the evidence the parties actually provide. Do not assume that a specific test, certification, or structural sign-off is included unless it is documented.
If a revision changes a panel count or finish after a quotation is prepared, update the affected BOQ lines and schedule rather than leaving the change only in an email thread. Confirm whether the old approval is superseded and who releases the new version for pricing or fabrication review. A simple dated revision record helps teams reconcile the amount requested, the parts shown on the drawings, and the materials approved for the same scope.
Group packages for delivery and site sequence
Stone should be identified in a way the receiving team can reconcile with the drawings. Use labels that carry the building, floor, area, elevation, panel or piece mark, and package number where those identifiers are available. If the project is delivered in phases, show the requested release sequence and which areas must arrive together. Share site storage, unloading, access, lift, or delivery-hour constraints before the packing plan is confirmed.
State the destination, delivery term, packing requirements, and who arranges freight, insurance, customs clearance, unloading, and local handling. The fabrication scope does not automatically include site measurement, structural design, or installation. These responsibilities should be agreed with the contractor and design team. The final quotation can then describe the actual supply and export scope without implying a fixed transit time or a construction service that has not been confirmed.
